Archive indexing
Every document gets a Global Document Type Identifier (GDTI), metadata tags, and a barcode — classified for standardized, fast retrieval.
Built on GS1 global standards
Smart, searchable digital archives
Hifadhi AMS brings order to your physical and digital records — uniquely identified, instantly retrievable, and fully auditable, wherever they're stored.
Built on GS1's globally recognized identification standards
GDTI
GIAI
GLN
SGTIN
QR Codes
Barcode Scanning
Role-Based Access
Powerful features
All features
Transfer & tracking
Assign custodians, log every transfer, confirm returns, and flag overdue items — every physical movement is digitally recorded.
Reporting & analytics
Turn archive activity into insight — most-accessed documents, user access history, utilization rates, and compliance dashboards.
Document request & approval
Configurable, multi-level approval workflows with real-time status visibility give staff controlled, fully auditable access to records.
Registration & user management
Secure login authentication, role-based access control, and permission assignment ensure structured governance of every account.
Get started without the hassle
1. Tag & identify
Every document, box, and rack is assigned a unique GS1 identifier — GDTI for documents, GIAI for storage assets, GLN for locations.
2. Capture & index
GS1 QR codes and human-readable labels link each physical item to structured digital metadata for instant cross-referencing.
3. Retrieve anytime, anywhere
Search, request, and track records from the secure web portal or mobile app — no local installation required.
GDTI · GIAI · GLN
3 GS1 identifiers keep every document, asset, and location uniquely identified
Web + mobile access
Manage archives from the browser or the on-the-go mobile app
One system, hardware included
From barcode scanners and label printers to the web portal and mobile app, every component of the Archive Management System works together out of the box.
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GS1 identification standards — GDTI, GIAI, and GLN — applied to every document, asset, and location
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A structured 5-phase rollout, from site survey to full deployment and ongoing support
Governance, built in
A GS1 Standards-driven framework that ensures every document, asset, and location is uniquely identified, traceable, and audit-ready.
See the platform built for GS1-standard archives
Request a demo
GS1 Standards-driven
Global uniqueness and cross-system interoperability with GDTI, GIAI, and GLN identifiers.
Full audit trail
File creation, editing, transfers, and deletions are logged for complete governance and compliance traceability.
Smart notifications
Get alerts for return deadlines, expiring documents, pending approvals, and overdue items — reducing delays and risk.
Web & mobile access
Secure, real-time access from any internet-enabled device — no local installation, no infrastructure complexity.
Pricing built around your archive
Every archive is different — the number of documents, boxes, racks, and locations shapes the scope of work. We quote implementation, hardware, and licensing per engagement.
One-time implementation
System setup and GS1 identification integration
Data reconciliation and initial migration
Rack and archive structure mapping
Role-based user training
Annual license & support
GS1 licenses — GDTI, GIAI, and GLN
System hosting and technical support
Software updates and security patches
Backup management and performance monitoring
Get a tailored quote
Tell us about your archive — number of racks, boxes, and documents — and we'll scope implementation, hardware, and licensing to fit.
Request a quoteWhat our clients say
Client stories are on their way. Reach out to info@gs1kenya.org if you'd like to share yours.
Ready to modernize your archives?
A strategic investment in governance, efficiency, and digital transformation — leveraging GS1 Standards to keep every document, asset, and location uniquely identified, traceable, and audit-ready.